Procurement

RFQ #2026-005
Temporary Governmental Accounting and Audit Readiness Support Services

Responses to Questions Received
1. When do you foresee work starting?
The City anticipates services will begin in mid-July 2026, following commission approval and review of the scope of work and the fee schedule.
2. How long do you anticipate needing the assistance?
The duration of the engagement will depend on the City’s needs, including completion of the FY2025 and FY2026 audits and the remaining scope of work.
3. Will the work be performed in person, remotely, or in a hybrid format?
The City is open to remote or hybrid service delivery. Some on-site meetings or work may be requested as needed.
4. Is there a budget established for these services?
Compensation will be negotiated with the selected firm based on the amount of work the awarded company(ies) can complete. The City’s focus is to complete the audit(s) as quickly as possible while remaining current with all other reporting requirements.
5. What financial/ERP system does the City use?
The City utilizes Tyler Incode 10.
6. Approximately how many hours per week are anticipated?
Hours will vary based on the scope of services and project needs and will be determined in coordination with the selected firm.
7. What are the City’s upcoming deadlines?
The City’s immediate priority is completing the DFA Fourth Quarter reporting due July 31, 2026, along with ongoing audit preparation activities. Also, any federal quarterly reports due on July 31st.

8. Who is the City’s current independent auditor?
Pattillo, Brown & Hill, LLP.
9. Will the selected contractor be provided with a laptop?
Yes, if necessary for access to City systems.
10. Will assistance with payroll services be required?
Possibly. Assistance may be requested for payroll-related reporting, reconciliations, and cleanup activities; however, routine payroll processing is not anticipated as a primary component of the engagement.
11. Are the City’s accounting records maintained electronically?
Yes. Accounting records and supporting documentation are maintained in shared electronic files.
12. Has the FY2025 audit begun, and what is its current status?
The FY2025 audit has not yet commenced.

Responses to Questions Received- Additional
RFQ #2026-005 – Responses to Submitted Questions
1. Does the City currently have a Controller on staff?
Response: No.
2. What is the size of the City’s Finance/Accounting Department?
Response: The Finance Department is currently operating with limited staffing.
3. Through what date are the City’s bank accounts currently reconciled?
Response: Bank reconciliations are current through April 2026.
4. What level of effort does the City anticipate—approximately how many personnel and hours, and over what period?
Response: The City has not established a specific staffing level or estimated hours. Offerors should propose the personnel and level of effort they could reasonably determine necessary to complete the requested scope of services.
5. Can you provide more detail on the nature of the “outstanding accounting items” referenced in the RFQ?
Response: Outstanding accounting items may include bank reconciliations, general ledger reconciliations, account analysis, journal entries, supporting documentation, and other accounting functions necessary to prepare the City’s top priority, which is to provide financial records for audit.
6. Can you clarify what is intended by “documentation review and organization”?
Response: This includes reviewing, organizing, and preparing financial records, schedules, reconciliations, and supporting documentation to facilitate audit submissions.
7. When were the City’s accounting policies and procedures last updated?
Response: The City does not have a recent comprehensive update of its accounting policies and procedures. Review and recommendations for improvements may be included as part of the engagement if identified during the work.
8. Who is the City’s current (engaged) external auditor?
Response: Pattillo, Brown & Hill, LLP.

9. When does the auditor expect to begin audit procedures?

Response: The auditor has indicated that audit procedures can be started immediately.
10. By when does the City need this engagement completed (the City’s required timeline/last date)?
Response: The City intends to begin services as soon as practicable after contract award and to complete them as expeditiously as possible to support the FY2025 audit and prepare for the FY2026 audit due in December.
11. Are there recent finance-staffing changes or vacancies driving the immediate/temporary need?
Response: Yes. Recent staffing changes within the Finance Department have created the need for temporary accounting and audit readiness support services.
12. Through what date are the City’s accounts payable and accrued payroll current?
Response: Accounts payable and payroll processing are current.
13. Could the City please provide a copy of its most recent audited financial report? If the FY2025 audit is not yet finalized, any information on its current status and expected completion date would be helpful.
Response: The City’s most recent audited financial report, the FY2024 Annual Comprehensive Financial Report, can be found here. https://osaconnect.osa.nm.gov/auditReportSearchDetail.html?id=0013f992-3b2f-43e6-bc97-7f57a13ef9c4 The FY2025 audit has not been finalized.

Lovington Temp. Acct. Svcs. RFQ 2026-005 Responses to Submitted Questions – Additional

2026 03 10 Health Insurance Broker RFP 2026 Final LB This Request for Proposal (RFP) seeks submissions from qualified firms to provide employee benefits consulting, brokerage, and placement services for a specified number of employees. The services required include a range of benefits such as medical, dental, vision, life insurance, disability, and supplemental coverage.

RFP 2026-003 PreProposal Meeting Minutes

Q and A RFP Pre-Proposal Conference RFP2026-003

2026 04 02 RFP 2026-003 Additional Questions and Answers

• RFP Document (PDF)

Questions & Answers will be issued by written addendum, if applicable.

• RFP Document (PDF)
• Questions & Answers

**Workforce Wage Rate Requirement:
This project will be subject to the 2026 New Mexico Workforce Wage Rate Decision as published by the New Mexico Department of Workforce Solutions. Contractors and subcontractors must comply with the applicable prevailing wage and fringe benefit rates in effect for the duration of the project, as required under New Mexico Public Works Minimum Wage regulations.